Privacy Policy


I am a registered sole trader operating as Sarah Dronfield Proofreader. This policy describes how I protect and make use of the information you give me. If I ask you to provide information, it will only be used in ways stated in this policy.

This privacy policy was last updated on 21 May 2018.
​
I collect the following minimal information:
  • Name
  • Email address
  • Information pertinent to your enquiry (for example, word count, nature of project)
  • Contact postal address (if we agree to work together)

The data I collect is used as follows:
  • To contact you in response to your enquiry.
  • To record your agreement to the terms and conditions of my editorial services.
  • For my accounting processes (to send invoices, for example), and so that I am compliant with my tax authority (HMRC) should it request an audit.
I will never use this data for marketing or promotion purposes without asking your permission first (for example, to publish your testimonial on my website). I will never share your information with anyone else unless you give me written permission to do so, or I am required to do so by law.

I collect and store minimal information via the following forms:
  • Contact form (via Weebly)
  • Email (via Gmail)

The minimal information I collect is stored on the following data servers:
  • Weebly. This is my website host. It is password-protected and has SSL-certification (https) to provide an additional layer of security. You can access Weebly's privacy policy here.
  • Gmail. This is my email provider, where I keep the emails we have exchanged. My account is password-protected. You can access Google’s privacy policy here.
  • PayPal. This is the password-protected online payment service I use for editorial-services clients who elect not to pay via direct bank transfer. You can access PayPal′s privacy policy here.
I also store and protect your personal information and files in the following ways:
  • Microsoft OneDrive. This is my cloud-based file-management system, which I access using my password-protected computer and pin-protected mobile device. I use OneDrive to store the files you send me for proofreading or editing, and the files related to that work (for example, invoices and style sheets). You can access Microsoft′s privacy policy here.
  • Dropbox. This is my alternative cloud-based file management system accessed via my password-protected computer and pin-protected mobile device. You can access Dropbox's privacy policy here.
If you do not want me to keep your information and files in a cloud storage system, please let me know. I will be happy to keep your information on my computer′s hard drive instead.

DATA SERVERS IN THE UNITED STATES
Weebly and Dropbox’s servers are based in the US but are registered with the EU–US Privacy Shield.
All PayPal transactions are subject to the PayPal Privacy Policy. Your data will used for accounting purposes only and will never be divulged to third parties.

Cookies
A cookie is a small file placed on your computer’s hard drive. It enables my website to identify your computer as you view different pages on my website.
The only way in which I use cookies is for web analytics, specifically:
  • Weebly
  • Google Analytics
Cookies do not provide me with access to your computer or any information about you other than that which you elect to share with me.

You can use your web browser’s cookie settings to determine how my website uses cookies. If you do not want my website to store cookies on your computer or device, you can amend your settings. Please note that this may affect how my website functions, and some pages may become unavailable to you.

To learn more about cookies, visit All About Cookies.

To read Google's privacy statement, and how after 25 May 2018 you can request that I remove your information from my analytics data, see Google’s data privacy policies and approach and its data processing terms.

​How long do I keep your data for?
Many of my clients work with me more than once, therefore I do not delete data unless specifically requested to do so.

HMRC requires me to keep records for 'at least 5 years after the 31 January submission deadline of the relevant tax year'. See 'How long to keep your records'.
Please ask if you want me to delete or amend your records. As long as I'm complying with HMRC's legal requirements, I'll action your request immediately.

With whom is your data shared?
No one, unless you request that I do so in writing, or HMRC elects to audit my business.

Contact me
If you have any questions or requests for modification or removal of your data, you are welcome to email me at [email protected].